Sales Navigator shows at most 2,500 results for any one search, however many people match. When you paste a Sales Navigator people search that's larger than that, filtrat splits it into several smaller searches that each stay under the limit, and captures them one after another.
When a search is split
Splitting happens automatically when all of these are true:
- It's a Sales Navigator people search, pasted as a URL on the Paste URL tab.
- It matches more than 2,500 people.
- You choose to capture more than 2,500.
It doesn't apply to regular LinkedIn searches (up to 1,000 results), searches built on the Search filters tab, or company searches (up to 1,000 companies). For those, split the search yourself, for example by location or industry, and capture each part into the same list.
Capture a large search
- Paste the Sales Navigator search URL on the Leads page and press Find leads.
- The preview shows the full count and a note: Larger captures are split into smaller searches automatically.
- Choose All, or an amount. With All, the preview shows how many new people to expect. LinkedIn hides a few profiles, so the final number may be slightly lower.
- Check the timing line. It shows how many pages and searches the capture needs and how long it will take.
- Optional: open Advanced capture settings (see below).
- Name the list and press Capture all in N searches.
One capture saves up to 60,000 people. For a bigger search, run another capture later; people already captured are skipped.
Advanced capture settings
| Setting | What it does |
|---|---|
| Split plan | The searches the capture runs. Split by chooses how: by region, or by company headcount then region. Mark a search Not needed to skip it, or Capture this first to run it before the others. |
| Sales Navigator accounts | Share the searches across several of your Sales Navigator accounts. Each account runs one search at a time, so more accounts finish sooner. Each shows the pages it has left today. |
| Save as | One list, or A list per region or group, named after your list name. |
| Schedule | For captures over several days, which searches run today, tomorrow and after. |
People with more than one current job can match more than one group. They're captured once.
Captures over several days
A large capture can need more search pages than your accounts have left today. It then runs over several days: it stops at each account's daily limit and continues after midnight. The preview says Runs over about N days and when it finishes, and you confirm I understand and want to continue before it starts. A capture can't be planned for more than 30 days; add an account, choose fewer searches, or raise an account's daily cap in Settings.
Follow and control it
The capture bar shows Capturing: 4,200 saved · 3 of 9 searches done. Between searches you may see when the next one starts. To end early, choose Finish the search running now, skip the rest: it stops after the current search and keeps everyone saved so far.
What it costs
Saving people from Sales Navigator searches is free, however large the search. If you tick Find emails automatically, each email found costs 20.
Before capturing tens of thousands of people, ask whether a tighter search would serve you better. A smaller, well-targeted list usually gets more replies and puts less load on your LinkedIn accounts.